Powers and Functions of the Executive Council
- The Council may meet for the transaction of business~ adjourn and otherwise regulate its meetings and proceedings as it thinks fit. A meeting of the Council at which a quorum is present shall be competent to exercise all or any of the functions of the Council meeting shall be determined by majority of votes. In every case of equality of votes the President shall have and exercise a second or casting vote.
- The decision of the Council of the Association in all matters pertaining to the Association shall be final subject to ratification by the General Body at its Annual General Meeting.
- The Council shall be entitled to act with authority of the association in the furtherance of the aims objects of the association and transaction of any business or financial matters that may arise except in respect of acts specially reserved to be done by the association at a General Body Meeting or any business as provided under Clause 31 of Article I!III of the Bye-laws.
- The Council shall have the power to appoint sub-committees and fix their of reference as and when necessary. Any such sub-committee may co-opt as members thereof, such persons who have experience in matters to be dealt by it. Any member of the association may be co-opted as member of a sub-committee. The chairman of each sub-committee shall be elected by the Council for a period of three years. The embers of the sub-committee shall also serve a term of three years.
- The council shall have power to write off the whole or a part or the arrears against any individual members.
- The council shall be competent to act in spite of any vacancy.
- The council shall have power to appoint or remove salaried officers and servants of the associations.
Duties power and terms of the Executive Council The President
- The president shall hold office for three years and shall not be eligible for reelection.
- He shall be the Chairman of all the General Body, Extra-Ordinary and Executive Council Meetings and, when appointed, of any other committee.
- He shall have a casting vote in case of equality of votes in addition to his own ordinary vote.
- He shall regulate the proceedings of the meetings and conference and interpret rules and regulations and decide doubtful points at issue.
- He shall preserve the order and shall decide on all points of order at or in connection with the meeting. There shall be no discussion on any point of order and the decision of the President shall be final.
- He shall be ex-officio member of all sub-committees.
- He shall be consulted on all important matters concerning the affairs of the Association.
- He shall be the leader be the leader of any delegation of which he is a member.
- The Vice-President, who shall also be president for the succeeding year, shall hold office for three years.
- He shall president at all meetings in the absence of the President and shall have all the powers of the President on that occasion.
The Hony. General Secretary
- He shall hold office for three years and shall be eligible for re-election at the end of this period.
- Shall be in charge of the office of the Association.
- Shall, ordinarily, conduct all correspondences.
- Shall have general supervision of accounts pass all bills for payment.
- Shall get prepared by the Hony. Treasurer a fully audited annual statement of accounts for presentation at the Annual General Meeting of the Association.
- Shall organize arrange and convene meetings conferences lectures and demonstrations etc.
- Shall attend meetings of the Association and keep proceedings thereof.
- Shall be ex-officio member of all sub-committees.
- Shall organize the association by encouraging the establishment of local branches where they do not exist and by creating a general interest in the association.
- Shall bring any matter which be considered necessary in the interest of the association to the notice of the Executive Council for guidance and decision.
- When retiring shall hand over the properties`- books etc. to the newly elected Bony. General Secretary within three weeks after election.
The Bony. Treasurer
- Shall hold the office for three years and shall be eligible for re-election at the end of this period.
- Shall be responsible for collection of subscriptions and donations from members and well wishers of the association and maintain index cads showing upto date subscription position.
- Shall sign the receipts and prepare statement of receipt and expenditure of the association duly audited by an auditor appointed by the Annual General Body of the Association each year and shall present the same and the balance sheet at the Annual General meeting.
- Shall have power to make payments not exceeding Rs. 250/- without consent of the Hony. Secretary.
- Shall open an account with a nationalized Bank approved by the Council and shall have the authority to operate this account for the expense of the Association.
- Submit to the Returning officer and election officer an upto date statement of dues from the Fellows.
- When retiring shall hand over cash~ account books and other papers and documents connecting with works of the Treasurer of the Association to the newly elected Hony. Treasurer within three weeks after the election.
The Hony. Editor
- Shall hold the office for three years and shall be eligible for re-election at the end of this period.
- The Editor shall be the responsible for publication of the Journal of the Association to be know as Indian Geriatric Mental Health Association.
- He shall be the Chairman of the Editorial Board and the Journal Committee, Members of the Editorial Board shall be elected by the Council in consultation with the Editor and their number shall not exceed 11. The Journal Committee shall be a sub-committee under the Council and the Editor like the Chairman of any other sub-committee shall have the power to co-opt members of the committee.
- He shall present his annual report at the Annual General Meetings of the Association.
- He shall submit an audited statement of accounts to the Hony. Treasurer before 3O, Nov. every year.
Duties of the Joint Secretary, Asstt. Treasurer and Asstt.
- The Joint Secretary, Assn. Treasurer and Asstt. Editor shall assist the General Secretary, Treasurer and Editor respectively in carrying out the duties of their respective officers and their terms of offices shall be co-terminous with that of the respective senior officer.
- They may not be members of the Council but can attend council meetings as non-voting participants.
- In case of the inability of the General Secretary, Treasurer~ Editor, to discharge the duties of their office due to any reason the Joint Secretary Asstt. Treasurer, Asstt. Editor respectively shall officiate in his place, unless decided otherwise by the Council.
Amendment to Memorandum, Rules and Bye-laws
- Amendment to the memorandum Rules and Bye-laws of the Association may be made at the Annual General Meeting or at an Extra-ordinary General Meeting after adequate notice (which shall not be less than 3O das) is given. The voting shall be confined to the Fellows of the Association and any amendment to be carried shall have at least two thirds majority of voters attending the meeting.
- Resolution for amendment shall be very precise and may be proposed by any members of the association who shall inform title Hony General Secretary of his desire to do so and send him a copy of the resolution for shall be sent to the Bony. General Secretary not less than 60 days before the Annual General Meeting and he shall circulate it among the members of the association and submit it to the Annual General Meeting with comments of the Council, if any.
Funds of the AssociationIncome- The funds or income of the association shall be derived from the following sources :-
- Subscription, paid to the Association by its members.
- Donations from without and without India
- Share of the surplus amount accumulated in the hands of the reception committee of the annual conference of the association. The share shall be 50% when the annual conference is held under the auspices of a local branch of the association. In any other case the share shall be 100%.
- Advertisement in the journal or any other publication of the association.
- Proceeds from the sale of periodicals or books and such other property as may be acquired from time to time.
- Interest on savings bank and fixed deposit accounts.
- Contribution from government or Local bodies.
- Any other contribution from anybody" association/association/trust or individuals
The common funds of the association shall be utilized for the following purposes:
- To achieve of the objectives of the association
- For the conduct of meetings of the General Body
- For payment of salaries to the staff of the association and to meet other expenses incurred in the course of pursuing the objective of the association.
- To construct or take on rent buildings necessary for the work of the association and to furnish and equip such buildings.
- To reimburse traveling and other expenses incurred in the course of pursuing the objective of the association.
- For payment of honorarium and allowances at the discretion of the Executive Council of the association Expenditure - The council shall, out of the funds of the association~ defray all expenses including rents salaries wages and such other charges as may be necessary in carrying out the activities of the association.
Audit of the Association:
A competent registered auditor~ shall be appointed at the annual general meeting of the Association every year for auditing the accounts of the Association and whose duties shall be as follows:-
- Shall audit the accounts at the end of the year and shall certify to their correctness.
- Shall give suggestions for the keeping of accounts as required
Responsibilities for conduction of activities by the association or against it
- There shall be a Tribunal consisting of five Members who shall be past-presidents of the Association and nominated by the Council at its Annual Meeting each year to deal with any appeal against a decision of the Council or of the Annual General Body of the Association. The Senior most member shall be Chairman of the Tribunal.
- The Tribunal shall have inherent power to pass any interim order or to take any decision it may deem fit and proper and its decision is binding on all parties. No appeal shall Ile against the verdict of the tribunal in any court of law.
- The tribunal shall give opportunity to all the parties involved In the dispute and give its verdict as quickly as possible which in no case shall exceed 90 days.
- The Annual General Body and the Council (when the AGB is not in session) shall have the power to refer any matter to the Tribunal for adjudication or Opinion. Any appeal from any individual member shall have to be supported by at least 10 Fellows and shall be in writing failing which such appeal shall not be considered by the Tribunal.
- Except under special circumstances which shall be recorded in writing, the Council shall not refer any dispute to the Tribunal without bringing it to the notice of the Annual General Body.
- The Tribunal shall not entertain any appeal preferred by any individual Member, even if the appeal is supported by 10 Fellows, to over-rule a decision of the A.G.B. unless the Tribunal is satisfied that the interest of the appellant or other Members is likely to be adversely affected by the decision of the Council or the Annual General Body.
The document of the association:
The association shall keep and maintain the following documents
- Membership Register
- Agenda Register
- Proceedings Register
- Stock Register
- Cash Book
- Records of accounts and claims
- Records of employees of the association if any.
Any other register as and when requiredWinding UP :
If on winding up or dissolution of the association there shall remain, after the satisfaction of all debts and liabilities, and property, whatsoever, the same shall not be paid to, or distributed among the members of the association or any of them and shall be dealt with in the manner provide by section 13 and 14 of the societies Registration Act (No. XXI of 1860) as applicable in the State of Uttar Pradesh.
All the provisions of the Societies Registration Act XXI of 1860 as applicable to the State of Uttar Pradesh shall apply to the association.Any other provisions useful and necessary for the achievement of the objectives of the association: